Win more bookings for your clients.
With AI built for representation companies.
Running a representation company means managing sales, outreach, and buyer relationships across multiple clients. Each with their own positioning, seasonality, and target markets. Your team is juggling RFP responses, planner outreach, trade show follow-ups, and buyer communications, often for a dozen or more properties at once.
Voyage IQ automates the repetitive work, so your team can focus on what actually drives revenue for your clients: building relationships with the right planners and closing more bookings.
We work with representation companies that manage portfolios of hotels, resorts, and DMCs, and want to grow bookings without growing headcount. If your sales team is stretched across too many properties and too many buyer lists, this is built for you.
The problems we see over and over.
Buyer and planner databases that are outdated, incomplete, or riddled with dead contacts.
Generic outreach that doesn’t reflect what each planner actually sells or cares about.
RFP responses that take too long to turn around, costing your clients business.
Trade show and FAM trip follow-ups that slip through the cracks.
Hours spent on manual research and data entry instead of relationship-building.
Reporting across multiple hotel clients done manually in spreadsheets.
How we solve them.
-
Transform your planner and buyer lists into revenue-generating intelligence. Our AI validates contact info, identifies each planner’s destination specialties, activity focus, and background. So your team can target the right buyers with the right properties and personalize every touchpoint.
The result? Higher response rates, more relevant outreach, and less time wasted on dead leads.
-
Draft tailored RFP responses in minutes, pulling from each property’s positioning, amenities, and selling points.
The result? Faster turnaround, stronger responses, and more wins for your hotel clients.
-
Automate post-trade-show follow-ups, planner re-engagement sequences, and ongoing nurture campaigns across your entire portfolio.
The result? Consistent pipeline movement without someone manually tracking every thread for every property.
-
Handle routine planner inquiries, availability requests, and information requests automatically. Route complex or high-value messages to the right person on your team.
The result? Faster replies and more time for strategic selling.
-
Surface performance trends, outreach metrics, and buyer engagement data across your portfolio. So you can show your clients exactly what’s working.
The result? Stronger client retention and data-backed conversations about strategy.
What Representation Companies Can Expect.
Representation companies we work with typically see significantly higher planner response rates from enriched, targeted outreach, faster RFP turnaround across their portfolio, and fewer hours lost to manual data work, which means more time building the relationships that actually drive bookings.
Every engagement starts with a specific, measurable goal. So you’ll know exactly what’s working.
Client Proof:
“Voyage IQ saved us countless hours by designing a program to clean up and enrich our extensive client database. Our sales team now works with accurate, up-to-date information, allowing them to reach out to advisors on behalf of our clients in a more productive and targeted manner. The system is easy to use and generates precisely the information we need.”
Elaine Macy
- Founder at The Elaine Macy Collective
Ready to see where AI fits?
Book a free 30-minute Representation Company Workflow Audit. We’ll identify the highest-ROI workflow to automate first and map a simple pilot.