Win more bookings for your clients.
With AI built for representation companies.
Running a representation company means managing sales, outreach, and buyer relationships across multiple clients. Each with their own positioning, seasonality, and target markets. Your team is juggling RFP responses, planner outreach, trade show follow-ups, and buyer communications, often for a dozen or more properties at once.
Voyage IQ starts with a free 30-minute workflow audit: we map which sales reporting workflows, RFPs, and properties eat the most of your team’s time, and what that costs your clients in bookings. Then we build one system around your CRM and buyer databases to fix it.
We work with representation companies that manage portfolios of hotels, resorts, and DMCs, and want to grow bookings without growing headcount. If your sales team is stretched across too many properties and too many buyer lists, this is built for you.
The problems we see over and over.
- Reporting across multiple hotel clients done manually in spreadsheets.
- Buyer and planner databases that are outdated, incomplete, or riddled with dead contacts.
- Generic outreach that doesn’t reflect what each planner actually sells or cares about.
- RFP responses that take too long to turn around, costing your clients business.
- Trade show and FAM trip follow-ups that slip through the cracks.
- Hours spent on manual research and data entry instead of relationship-building.
How we solve them.
Turn your planner and buyer lists into accurate, detailed buyer profiles. Our AI validates contact info, identifies each planner’s destination specialties, activity focus, and background. So your team can target the right buyers with the right properties and personalize every touchpoint.
The result: higher response rates, more relevant outreach, and less time wasted on dead leads.
Draft tailored RFP responses in minutes, pulling from each property’s positioning, amenities, and selling points.
The result: faster turnaround, stronger responses, and more wins for your hotel clients.
Automate post-trade-show follow-ups, planner re-engagement sequences, ongoing nurture campaigns, and reporting across your entire portfolio.
The result: consistent pipeline movement without someone manually tracking every thread for every property.
Handle routine planner inquiries, availability requests, and information requests automatically. Route complex or high-value messages to the right person on your team.
The result: faster replies and more time for strategic selling.
Surface performance trends, outreach metrics, and buyer engagement data across your portfolio. So you can show your clients exactly what’s working.
The result: stronger client retention and data-backed conversations about strategy.
What Representation Companies Can Expect.
Representation companies we work with typically see 60%+ more planner replies from enriched, targeted outreach, faster RFP turnaround across the portfolio, and 15+ fewer hours a week lost to manual data work. Time that goes back into the relationships that drive bookings.
Every engagement starts with a specific, measurable goal. So you’ll know exactly what’s working.
Client Proof:
“Voyage IQ saved us countless hours by designing a program to clean up and enrich our extensive client database. Our sales team now works with accurate, up-to-date information, allowing them to reach out to advisors on behalf of our clients in a more productive and targeted manner. The system is easy to use and generates precisely the information we need.”
Elaine Macy
- Founder at The Elaine Macy Collective
Ready to see where AI fits?
Book a free 30-minute Representation Company Workflow Audit. We’ll map where your team is losing hours, what it’s costing you, and which workflow to fix first.
Book Your Free 30-Minute Representation Company Workflow Audit